Draft the minute of a meeting held in your bank recently to discuss the financial position of your bank during the financial year 2009-2010.

Q. Draft the minute of a meeting held in your bank recently to discuss the financial position of your bank during the financial year 2009-2010.

Prepare a report of a meeting held recently in your bank, presided over by the manager, discussing the point of strengthening the security measures in your bank

Prime Bank

Islampur Branch

Dhaka 1000

Telephone: 712 3098 Fax: 712 3098

Email: primeislampur@primebank.com

Our Ref: Meeting/security/02/09

Thursday, May 21, 2009

MEETING HELD ON WEDNESDAY, MAY 20, 2009 AT PRIME BANK, ISLAMPUR BRANCH, DHAKA, TO DISCUSS ABOUT SECURITY OF THE BRANCH.             

An emergency meeting was held at 5 PM on Wednesday, May 20, 2009 at the chamber of the Branch Manager to discuss about the existing security arrangements and the measures

that can be taken to streamline the security aspects of the Branch in view of recent robberies being committed in different shops and offices in and around Dhaka city.

Presided over by the Branch Manager the meeting was attended by all the employees of the Branch. Mr. Kamrul Islam, Sub-inspector of Islampur Police Station, attended the meeting as a special guest.

The meeting reviewed the law and order situation in Islampur area and security arrangements of the Branch. There are only two security guards employed by a private security firm. The guards are not smart and intelligent as was reported by the second officer of the Branch; it was also reported that on holidays only one security guard remains inside the branch on mutual arrangements between the guards so that the other guard can visit his family on holidays. More alarming was the fact that the guards who are supposed to remain alert round the clock sleep during night.

The following resolutions were unanimously adopted by the meeting:

01. The guards have to be replaced by four smart and honest security guards who will guard the Branch on alternative roaster so that at least two guards are always found guarding the Branch premises round the clock.

02. The guard on duty must toll a strong copper bell every hour according to clock so that the officers of the branch who reside near the Branch can hear the bell tolling.

03. A CCTV camera attached with a standby computer that can run on battery for at least one hour, in case of power failure, have to be installed to record movement of people inside the Branch round the clock. All files in the hard disk of the computer will have to be kept saved at least for one month before erasing the memory disks.

04. Movement register has to be introduced to track movements of both clients and personnel.

The meeting that lasted for about one and a half hour was over with a vote of thanks delivered by the undersigned.

Md. Imam Hossain

Second Officer

Copies for information and necessary actions to:

01. Staff Officer to M.D., Prime Bank, Head Office, Dhaka

02. Staff Officer to G.M. Administration, Prime Bank, Head Office, Dhaka

03. Staff Officer to G.M. Operation, Prime Bank, Head Office, Dhaka

04. Staff Officer to G.M. Dhaka Division, Prime Bank, Head Office, Dhaka

05. Deputy General Manager, Head Office, Common Service Department, Dhaka

06. Deputy General Manager, Dhaka South Region, Islampur, Dhaka

07. Officer-in-Charge, Islampur Police Station, Dhaka

08. Managing Director, Top Security, 14 Topkhana Road, Dhaka